Author: Geek Computer
Tuesday, January 17, 2023

A Complete Guide for Adding Another Printer to Your Network

A Complete Guide for Adding Another Printer to Your Network

Printers are helpful tools that allow us to print our documents, photos, and other things we want to keep. For example, adding an extra printer to your computer or home network is as easy as plugging it into the appropriate port and waiting for it to work. This guide will cover everything you need to know about adding another printer to your network, testing whether it's connected and ready to use, and troubleshooting problems that may cause your printer not to print.

A Complete Guide for Adding Another Printer to Your Network

Ways to Add Another Printer to Your Computer

1. USB: The most common way to get printers onto your computer is by using the Universal Serial Bus (USB) interface. This method works for nearly all PCs and many Macs, allowing you to add the printer easily.

2. TCP/IP: If you have a home network with multiple computers at home, you can connect the printer to your router, allowing all of your other computers to access the printer.

3. Homegroup: With Windows Vista and Windows 7, you can set up a homegroup, which is a shared printer. You can share the printer with other PCs connected to the same network, or you can share it with all of your PCs.

4. Ethernet: If you're running a wired network at home, you can connect your printer via Ethernet and print without an additional cable. This method is usually used for small offices that want to connect their printers to their computers without using the USB interface.

5. Bluetooth: Some printers can connect to your computer via Bluetooth. You'll need a Bluetooth-enabled computer that can pick up the signal from the printer, and you may also need a Bluetooth cable.

6. Modem: Many old printers use a modem to communicate with the computer. As long as your computer and printer are on the same network and the printer is compatible with your computer, you should be able to connect it via modem.

7. PPTP: PPTP is a protocol that can be used on some older printers. If your printer is compatible with the protocol, you could use it to connect the printer to your computer.

Step By Step Guide – How To Add Another Printer

1. Plug in the printer. Almost all printers will have a USB interface, the most popular method for connecting a printer to a computer. Others may use Ethernet or Bluetooth to connect to the laptop, so check the documentation with your printer for more information.

2. Find and install your printer's software. Most printers come with compatible software that you can use to print documents, photos, and other things without buying expensive photo editing programs.

3. Connect the printer to your computer. After you plug in your printer, Windows should automatically detect and connect. If you're using a Bluetooth printer, however, you may have to go through a few steps by following the instructions on the packaging of your printer.

4. Set up your printer options. Go to Start >> Control Panel >> Hardware and Sound >> Devices and Printers. This will display your installed printers and allow you to set up options with the printer.

5. Test your printer. To ensure your printer is working, go back to Control Panel >> Hardware and Sound >> Printer or Devices and Printers. Right-click your printer and select Properties from the menu. Click Print Test Page from the menu on the left side of the screen, then wait for it to print out a test page.

6. Use your printer! Now that your printer is installed, you can quickly print documents and photos.

A Complete Guide for Adding Another Printer to Your Network

Common Printer Problems and Fixes

When you set up a new printer, you may need help. Here are some common problems and solutions to them:

1. Compatibility issue

Your printer may not be compatible with your computer. To check whether your printer is compatible with your computer operating systems, you can do a Google search for the make and model of your printer and "computer" to see if it's compatible, or you can check the documentation that came with your printer.

2. Printer won't turn on

If your printer doesn't turn on, it may be because the power cord is not firmly plugged in or in the correct orientation. If it's not firmly plugged in or connected correctly, then the printer may power off rather than turn on. So you may have to troubleshoot to figure out what's causing that problem.

3. Printer Driver Problems

If you have problems with your printer driver, you can try uninstalling and reinstalling it to fix the problem. You can also try updating your driver. If something other than these methods works, you may need to use a different way to connect your printer to your computer.

A Complete Guide for Adding Another Printer to Your Network

4. Paper jams

If your printer has a problem with paper jams, check the printer manual to see how to remove the jammed paper. If you have a tearing issue, you may have to replace the rollers in your printer.

5. Ink doesn't print

If the ink doesn't come out of your printer, there are some possible solutions that you can try on your own before calling customer support for assistance:

  • Ensure all your ink cartridges are incorrect and that there is enough ink in each cartridge. Remove any cartridges that aren't in correctly and replace them in the correct orientation.
  • Make sure the ink cartridges are full of ink, if they're not, you should replace them.
  • Make sure the printer is on and connected to your computer, and check that all cords are firmly attached and have no loose connections.

A Complete Guide for Adding Another Printer to Your Network

6. Blank pages or lines

If you have a problem with blank pages, it could be caused by one of a few things:

  • Dark images and text may appear white if you don't have adequate lighting. You can fix this by making sure the light source is above your printer and not behind it. If that doesn't work, you may want to turn on the lights in the room or use a brighter light source.
  • Another possible cause of blank pages is the type of paper you're using. Some kinds of writing, such as printer paper and photo paper, are fragile and can easily tear when the ink is applied. Try using thicker paper or card stock to avoid this problem.

7. Lines through your printed documents

Sometimes, you may experience lines through your printed copies. This typically happens because the ink or toner may run out of your printer. You can check this by opening the printer and looking at the ink or toner levels. If they're low, you can refill the ink cartridge or replace it with a new one.

How to Test Your Printer after Installing

After adding your printer to your network, you should test it to ensure it's working correctly. Here are some ways to do that:

A Complete Guide for Adding Another Printer to Your Network

1. Print a test page or check the printer status

Before using your printer, ensure it's working correctly by printing a test page or checking the printer's status. This can be done by looking at the control panel on the printer and performing a test print.

To print a test page:

  • Turn on your printer and ensure it is connected to your computer or network.
  • Access the printer's control panel. This can typically be done by pressing a button on the printer itself or selecting the printer in your computer's settings or control panel.
  • Look for a button or option labeled "test page," "print test," or something similar.
  • Select this option to print a test page. The test page should include a series of lines, patterns, and text to help you verify that your printer is working correctly.
  • Examine the test page for any errors or issues. If the test page prints correctly, your printer is likely working properly. If there are errors or issues, try troubleshooting the problem by checking your printer's connections and settings.

If you cannot print a test page, you can also print a simple document or image to verify that your printer is working correctly.

2. Scan a document

If you're connecting your printer to a wireless network or your computer has a scanner, you can scan something to see if it works.

A Complete Guide for Adding Another Printer to Your Network

3. Print from different devices

If you have more than one device connecting to the same printer, you should print various documents on each machine to ensure that all of them are working correctly. This is especially important for printers that can't be connected directly to a computer.


Adding a printer to your network can be difficult, but it's usually worth the time and effort involved. It typically consists in connecting your printer to a computer, installing the printer driver on the computer, and adding the printer to your network. Once you've finished this process, you can use your new printer and devices to print documents and images. Following the steps in this article, you'll have your printer ready to use in no time.

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