Author: Faith Cheruiyot
Tuesday, December 6, 2022

Email Migration Tips: How Does Email Migration Work?

Do you want to migrate your email from one host to another? In the email industry, migration can sometimes be risky and needs a lot of attention to avoid problems. Before starting, knowing what to expect from the email migration process will help you prepare properly.

There are several ways that email users should adhere to before migration. They should have email and professional communication skills in the email industry. They need to create idea concepts before embarking on different processes.

The process is straightforward to understand. That is where the critical point will finally lead you to email migration. What to know before embarking on migration, what is email migration? Continue reading for more information.

Email Migration Tips: How Does Email Migration Work?

 Email Migration Tips: How Does Email Migration Work?

It is always hard to have 100% transition, but with proper planning, preparation, clear communication, and a well-defined, you will have everything you need. Hence email migration becomes a smooth transition process. 

Choosing the right tools is an essential step to ensuring a successful migration. Incorrect email migration may interrupt business operations due to unsynchronized email transfers, duplications, and many other errors. To avoid the risk of erroneous migration, you can create a repository of your emails.

The basic steps of moving email from one host to another may include several steps. Let's see them. 

Planning phase. A thorough system review is done to determine the amount of data and what is to be transferred. In this stage, knowing what data to be transferred is discussed. Also, the risks and impacts are expected when your email migration prepares for the outcome. Therefore, the planning phase is a crucial stage you should handle with care.

Email repository. You create a repository of most of your emails and attachments before cutting over to the new system. Creating a repository will help reduce the risk of data loss and allow eDiscovery requests to occur in the email migration process.

Email Policies. Once you have transferred your data to the repository, determine email policies around what you are migrating to the new host and what to remain in archives.

Have a communication plan for end users. Ensuring all email users understand the rules and regulations governing emails, will help them run their emails smoothly. Hence reducing email errors and miscommunication within the organization.

Move over to the new host. It will just take a few hours for the migration to be fully complete. You have moved all data; you now have to use your new host.


Email migration is transferring an email account from one client to another if you feel the current email system is not satisfying their needs. If you want better email features like speed, security, and cost, perform email migration

How Can You Plan For Email Migration?

 Email Migration Tips: How Does Email Migration Work?

Email migration should be planned well for a successful migration to determine the risks involved in the process and how to solve them. You can copy emails from one email account to another account that is created on the domain.

You can migrate email from external accounts like yahoo, Gmail, and Hotmail, which are hosted with Both folders and emails are migrated and emailed with the current account's name, understanding you are migrating from which version.

For you to start, the following steps are significant to be followed to achieve the best results:

You first log in to Webmail with the account you want to migrate the emails to.

Click on Settings in the menu at the top of the screen.

Click on Import emails in the menu to the left of your screen.

Then click Get Started to go to the migration page.

Enter the email address you want to import from.

Then click Next.

After that, you will be redirected to a secure login page where you must enter your password and allow the migration tool access to the account.

Now, the migration is in progress. It can take a period of up to 2 days before it is completed. While the migration is in progress, the folder from the migrated account is already visible, but it won't have all your emails yet.

If you follow all the above steps, be sure of a successful transition. Your business needs will now be met, and a comfortable working environment will be achieved.

 Email Migration Tips: How Does Email Migration Work?

How long does email migration take? Email migration varies depending on the size of the mailbox which is migrated. But normally, it usually takes 30 minutes to complete for an average length of 1.2GB. The amount of mail in your inbox determines the time taken to migrate.

How many email migrations can I do? For email migration, you can migrate as many as possible, but one at a time. Once you are complete with one, you can start the other. The type of email migration you use will determine the number of emails you will migrate.

Why Would You Consider Email Migration?

In recent years, emails have been essential to modern business communication. Communicating daily with employees, customers, and employers is also necessary. Email migration facilitates the flow of business data within a business premise.

 Email Migration Tips: How Does Email Migration Work?

If possible, you need to consider email migration for more excellent email features. If you have not decided to migrate your email, here are some reasons you should consider email migration:

Email migration is the move of emails from one email client to another, usually done to improve the overall environment in which the current email was operating. However, meeting the business requirements.

Earlier email systems are a bit slower than modern email platforms, making businesses poorer as they move along. For this reason, you have to opt for another email platform that is a bit faster since the mailbox gets bursting as the mail system becomes slower.

Every email user needs an easy system to control and maintain. Email migration helps reduce upgrades, add-ons, updates, fixes, and unnecessary patches, hence a system that runs constantly. Migrating to a modern system enables the user to minimize maintenance costs and provides end users with up-to-date information.

Older systems are prone to viruses hence the need to move to recent platforms. Though there is a need to consider some factors before migrating, ensure you go through this article to get tips on email migration.

Email migration should be cost-effective; users migrate to new systems cost-effectively. All services are not the same. Numerous vital financial factors must be considered; users migrate to new systems.

Recent email platforms offer superb security features which lower your business risks. Many older email systems are susceptible to viruses, leading to email migration. 


Email is the core of businesses, especially in the recent age; it is challenging for a company to handle the migration process independently. As a result, we aim to assist everyone who needs not just relevant content but also a trustworthy partner. You will understand the email migration process by going through this article.

However, your email transfers will be minimal errors and guaranteed security measures to ensure the smooth running of the daily business cores. After going through this article,  don't hesitate to call us so we can go through your needs and help you with your email migration service.

Creator Profile
Joined: 6/2/2021

ver: 20231031T141653