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Author: Faith Cheruiyot
Wednesday, September 21, 2022

Things You Didn't Know About Backup Services [What Are They?]



A good backup service is crucial for ensuring all your data is safe from hardware failure or accidental deletion. Backup services offer companies and individuals the protection they need to keep their data safe. With backup services, companies can confidently access, review, and protect their data from malicious and accidental data loss.

There are several things you didn't know about backup services. For example, did you know some files are illegal to back up? Also, backups require storage space, and they take time to create. 

This report will outline the things you didn't know about backup services. We will also compare offline and online backups and also cover the benefits of online backups and who should use backup services.

Things You Didn't Know About Backup Services [What Are They?]

You might be lying to yourself if you think you know all about backup services. Here are things you didn't know about data backup services. 

Things You Didn't Know About Backup Services [What Are They?]

Companies Will Need to Have Data Recovery Plan
  • It's critical to back up your data but remember you also need a data recovery plan. According to research conducted by Nationwide, 68% of small businesses don't have a disaster recovery plan.
  • The key problem with this is the longer you take to recover your data, the more money you will lose. According to Gartner, this downtime can cost businesses up to $ 300,000 an hour.  

A ransomware attack hit Atalanta city in 2018. The attack took down several city departments, and residents could not pay parking tickets or bills. City officials were forced to fill out forms manually after their digital systems shut down.

  • Employees couldn't turn on their computers for five days after the attack. The attack cost the city more than $5 million in total and highlighted the significance of having a data recovery plan from backup.
  • One of the best methods to accomplish this is to use a layered backup strategy like the 3-2-1 technique. The technique is an ideal way to guarantee your data stays safe if an unexpected happens.
  • With the 3-2-1 technique, you've three copies of your data. Two of them are stored in various places on-site, and the third is stored off-site. Therefore in case a disaster occurs and compromises your on-site data, you still have a backup copy in an off-site location.
AI and Machine Learning Will permanently Alter Data Backup
  • The days of tapes and manual backup are long gone. If you still back up your data manually, it's time to retire this antiquated practice. In addition to consuming time, the manual backup is less secure and has a high likelihood that you'll forget crucial files. 

Indeed up to 60% of all data backups aren't comprehensive. When you use automated data backup, you receive feedback and alerts on your updates, such as when there is a disruption and an assurance that nothing will be lost.   

  • Companies are increasingly embracing artificial intelligence(AI) for data backup to manage databases, restrict who has access to data, and save money. Thanks to machine learning, businesses have effective ways of storing this data.  With machine learning, you can see the available space and what occupies most of your storage space.
Companies Will Begin Implementing Flash 
  • Hard disk drives are rapidly losing popularity to Flash solid-state drives (SSDs). Flash is more effective and faster and can be used in the cloud or as a component of a hybrid storage system.
  • SSDs have larger storage space and faster transfer rates. Additionally, they are easy to store, can connect to any device, and are much more portable than hard disks.
  • Investing in flash used to be expensive, but costs continue to decline, making it a more cost-effective alternative for companies of all sizes. 
Online Backups Vs. Offline Backups 
  • The common modes of backup are offline and online backups. Offline backups are stored on a local device like a USB stick or hard drive, whereas online backups are stored in a remote location.

Each has advantages and disadvantages, but most businesses opt for online backups because of their ease of use and the peace of mind they offer

Offline Backups

  • Offline backups are created by transferring files to an external storage device. Offline backup is ideal when you need physical copies of your data that you can store in a secure place on-premises. 

Additionally, this type of backup gives you offline access to your data. One of the disadvantages of offline backup is that it can take a lot of time to create and manage, mainly if you have a lot of data to back up. 

  • Also, any storage device can experience hardware failures, which means you will lose your data permanently. Or if you misplace the device, copies of all your data will also be lost.

Online Backups 

  • Online backups contain data being kept or backed up in a remote location. Online backups can happen as much as a company wants them to, which will differ according to the requirements of each specific business.  
  • They are easy to manage, and you'll barely notice them taking place when done correctly. Below are more reasons why online backup services are beneficial.

Convenience  

  • One of the most appealing aspects of online backup services is their convenient use. You won't have to worry about manually transferring or backing up data because your service will do it for you swiftly and efficiently.

The backup process usually runs in the background without interfering with the user, so business owners don't have to worry about taking the time out of their day to perform the task. 

Cost Efficiency

  • Most small businesses have a hard time finding space for their data servers, meaning they have to find other ways in which they can keep backups.
  • With online backup, business owners can store their data without spending money on different devices or storage space, benefiting from cloud-based storage's peace of mind.

Increased Security

  • The primary benefit of using online backup services is that your data is kept in a safe location away from your place of business. This means that your data will still be safe if a disaster occurs in your place of business.

Quick Recovery 

  • If a business opts to employ online backup services as its data protection software, recovery is as easy as starting the restore process. 

Disaster Recovery 

  • Loss of data can be a significant problem for companies of all sizes. Business owners can considerably reduce the likelihood of data loss in case a disaster occurs by adopting online backup services.
  • Most backup services are meant to assist businesses in swiftly and easily restoring their data when necessary.

Who Needs To Use Backup Services

Things You Didn't Know About Backup Services [What Are They?]

An online backup is ideal if you're looking for an easy, fast, and reliable way to back up and restore your data. They are an excellent way to ensure your data is always secure and can assist you in recovering your data on time in case something happens or your information is compromised.

Online backup protects data from malware and viruses, and also companies can benefit from greater security and efficiency when managing company data storage.

Conclusion

A good backup service is essential to ensure all your data are safe and you can restore, access, and review them whenever you want. Regardless of your backup service, it's critical to back up your data regularly to avoid potential data loss.

If you need any backup service, don't hesitate to contact us. Our team is always ready to listen, respond and attend to your need on time.

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