Author: Caroline Chebet
Tuesday, September 6, 2022

What Are The Best Ways To Organize files on a New Computer?

Did you just buy a computer and wonder how to organize your files?  While it's not the most glamorous activity, organizing computer files is essential. They often build up without your knowledge until, one day, you turn on your computer to find a desktop cluttered with icons and slower speeds. 

There are several ways to organize files on a new computer. For example, creating a consistent naming convention and creating folders in a logical hierarchy.

In this article, I'll look at the best ways you can organize files on a new computer. Keep reading to learn more. 

What Are The Best Ways To Organize files on a New Computer?

  • Storing your files organized and up-to-date is important. The goal is to ensure you find what you're looking for, even if you're looking for it years after its creation.

What Are The Best Ways To Organize files on a New Computer?

The following file organization tips will help achieve this goal.

  • Place All Documents in One Place

Put all your files in one “root” folder. For a single user in a windows environment, the default location is the My Files Folder. Also, try to do the same in a file-sharing environment. 

Create a root folder ( name it “shared files.” for example) and keep all the files in subfolders inside the root folder.
Storing all files in one location will make it easier to find things and run backups and archives. 

  • Be Precise 

Give your files specific, logical names and include dates in file names if possible. The aim of naming the files is to make it easier to tell what the file is about without opening it and looking. 

If you're sharing files through portable devices or email, you may want to have the file name contain more detailed information because the folder information will not be included with the shared file. 

  • Create Folders in a Logical Hierarchy

Folders are the filing cabinet of your computer. So use plain language to name your folders. In the future, you don't want to look at the folders list and wonder what “TFK” or any other abbreviation you used means.

  • Nest Folders Within Folders

Create folders within the main folders as the need arises. For example, a folder named “invoices” may consist of folders called “2016”, “2017”, and ‘2018”. A folder named for a client may contain the folders “customer data” and “correspondence.” The objective is to have every file in a folder instead of listing many orphan files.

  • Use The Default Installation Folders For Program Files

When installing application programs, use the default file location. Under Windows, by convention, application program files reside under the (Drive Letter:)- program files directory. It's confusing and pointless to install apps elsewhere.

What Are the New Computer Setup Tips?

  • You've just purchased a new computer, so what next? There is a lot more involved in setting up a new computer than simply plugging in a cable and clicking the power button. Many computers are set up similarly, so it doesn't matter the brand of computer you have.

What Are The Best Ways To Organize files on a New Computer?

Below are some tips you should follow to set up a new computer.

  • Connect the Leads

There are several main cables and ports for basic use like monitor display and power connector. Remember your monitor display cable should run between the monitor and thus the computer.

The power cords ( the monitor's power cable and computer cable) are the only ones you'll plug into an electrical socket.

  • Connect With Network

During the new computer setup process, you're given a list of nearby wireless networks and prompted to select one. Connecting to a network is necessary for installing apps and getting operating system updates.

Then download any saved data from the cloud; it's advisable to do that on the first day. For this process, you should connect to a network you trust, like your home or office network. 

Remember to type the password to connect, so it can automatically reconnect once you're back in range.

  • Personalize Your Computer

You should personalize your new device to make it personal. To do this, Go to Start-setting, then personalization, and select your desktop background, fonts, themes, color scheme, and what you see in the taskbar and start menu. 

Set up Cortana, Microsoft's virtual assistant. Cortana serves as a personal assistant, just like Siri. It uses voice commands and can help schedule and review your email. Operate at Start-Setting-Cortana, then set Cortana on and off. Additionally, you can control the time you use as an assistant.

  • Microsoft Account 

Before creating a new Microsoft account, you should be aware that you might already have one. If you have an Outlook email account, Xbox Live account, Skype account, or OneDrive account.

A Microsoft account is a bit safer since it enables you to get notifications related to your computer. 

  • Transfer Files 

Files contain music, pictures, documents, presentations, videos, and more. Most of the time, when installing Windows 10 on a new PC, you need the data to be accessible. If the information is on another computer, consider transferring what you would like to a USB stick or backup drive, then use that device to restore the information to the new device.

Run the restore program on your windows 10 to reconstruct it; if the data you want is kept on a computer file from another device.  Begin by searching for File History on the taskbar.

What Are the Main Types Of File Organizations

There are several methods to organize files. The methods have advantages and drawbacks based on selection or access.  Hence it's up to you to choose the best-suited file organization method depending on your requirements.

What Are The Best Ways To Organize files on a New Computer?

Here are some types of file organizations.

1. Heap File Organization

This type of organization works with data records. Records are placed at the file's end into the data blocks. No Ordering or Sorting is needed in this method. If the data block is full, the new record is kept in another block; in this case, the other data block should not be the next data block, but it can be any block in memory.

The DBMS is responsible for storing and managing the new records.

Advantages Of Heap File Organization

  • This method is ideal when a large amount of data requires to be imported into the database at a time.
  • It is faster in fetching and retrieving records than sequential records but only in the case of small data.


  • Inefficient for larger databases
  • The problem of unused memory blocks
2. Sequential File Organization

The sequential method is the simplest file organization method. With this method, files are sequentially sorted one after the other. You can implement this method using two ways:

Pile File Method: this method is relatively simple; the records are kept in a sequence, one after the other, in the order in which they are placed into the tables. 

Sorted File Method: with this method,  as the name implies, whenever a new record has to be inserted, it's always inserted in a sorted (descending or ascending) manner. Records sorting may depend on any significant key or any other key.

Advantages of Sequential File Organization

  • Simple design 
  • Fast and efficient method for a large number of data
  • Files can be easily sorted in magnetic tapes; that is, an affordable storage mechanism.


  • The sorted file method is inefficient as it takes space and time to sort records.
  • Time-consuming as you can't jump on a certain record that's needed; you have to move sequentially, which consumes time.


File organization on your new computer is essential as it will help you to find what you're looking for, even if what you're looking for was created years ago. 

For any file organization or new computer setup services, feel free to contact us. We have a devoted that is always ready to answer any question and offer top-notch services

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