Did you just buy a computer and wonder how to organize your files? While it's not the most glamorous activity, organizing computer files is essential. They often build up without your knowledge until, one day, you turn on your computer to find a desktop cluttered with icons and slower speeds.
There are several ways to organize files on a new computer. For example, creating a consistent naming convention and creating folders in a logical hierarchy.
In this article, I'll look at the best ways you can organize files on a new computer. Keep reading to learn more.
The following file organization tips will help achieve this goal.
Put all your files in one “root” folder. For a single user in a windows environment, the default location is the My Files Folder. Also, try to do the same in a file-sharing environment.
Create a root folder ( name it “shared files.” for example) and keep all the files in subfolders inside the root folder.
Storing all files in one location will make it easier to find things and run backups and archives.
Give your files specific, logical names and include dates in file names if possible. The aim of naming the files is to make it easier to tell what the file is about without opening it and looking.
If you're sharing files through portable devices or email, you may want to have the file name contain more detailed information because the folder information will not be included with the shared file.
Folders are the filing cabinet of your computer. So use plain language to name your folders. In the future, you don't want to look at the folders list and wonder what “TFK” or any other abbreviation you used means.
Create folders within the main folders as the need arises. For example, a folder named “invoices” may consist of folders called “2016”, “2017”, and ‘2018”. A folder named for a client may contain the folders “customer data” and “correspondence.” The objective is to have every file in a folder instead of listing many orphan files.
When installing application programs, use the default file location. Under Windows, by convention, application program files reside under the (Drive Letter:)- program files directory. It's confusing and pointless to install apps elsewhere.
Below are some tips you should follow to set up a new computer.
There are several main cables and ports for basic use like monitor display and power connector. Remember your monitor display cable should run between the monitor and thus the computer.
The power cords ( the monitor's power cable and computer cable) are the only ones you'll plug into an electrical socket.
During the new computer setup process, you're given a list of nearby wireless networks and prompted to select one. Connecting to a network is necessary for installing apps and getting operating system updates.
Then download any saved data from the cloud; it's advisable to do that on the first day. For this process, you should connect to a network you trust, like your home or office network.
Remember to type the password to connect, so it can automatically reconnect once you're back in range.
You should personalize your new device to make it personal. To do this, Go to Start-setting, then personalization, and select your desktop background, fonts, themes, color scheme, and what you see in the taskbar and start menu.
Set up Cortana, Microsoft's virtual assistant. Cortana serves as a personal assistant, just like Siri. It uses voice commands and can help schedule and review your email. Operate at Start-Setting-Cortana, then set Cortana on and off. Additionally, you can control the time you use as an assistant.
Before creating a new Microsoft account, you should be aware that you might already have one. If you have an Outlook email account, Xbox Live account, Skype account, or OneDrive account.
A Microsoft account is a bit safer since it enables you to get notifications related to your computer.
Files contain music, pictures, documents, presentations, videos, and more. Most of the time, when installing Windows 10 on a new PC, you need the data to be accessible. If the information is on another computer, consider transferring what you would like to a USB stick or backup drive, then use that device to restore the information to the new device.
Run the restore program on your windows 10 to reconstruct it; if the data you want is kept on a computer file from another device. Begin by searching for File History on the taskbar.
There are several methods to organize files. The methods have advantages and drawbacks based on selection or access. Hence it's up to you to choose the best-suited file organization method depending on your requirements.
Here are some types of file organizations.
This type of organization works with data records. Records are placed at the file's end into the data blocks. No Ordering or Sorting is needed in this method. If the data block is full, the new record is kept in another block; in this case, the other data block should not be the next data block, but it can be any block in memory.
The DBMS is responsible for storing and managing the new records.
Advantages Of Heap File Organization
The sequential method is the simplest file organization method. With this method, files are sequentially sorted one after the other. You can implement this method using two ways:
Pile File Method: this method is relatively simple; the records are kept in a sequence, one after the other, in the order in which they are placed into the tables.
Sorted File Method: with this method, as the name implies, whenever a new record has to be inserted, it's always inserted in a sorted (descending or ascending) manner. Records sorting may depend on any significant key or any other key.
Advantages of Sequential File Organization
File organization on your new computer is essential as it will help you to find what you're looking for, even if what you're looking for was created years ago.